Receiving an ITT allows you to submit your bid for a Welsh public sector tender.
You’ll only be sent the ITT documents if you’ve applied for them directly as part of an open procedure, or following a pre-qualification process (see PQQ) as part of a restricted procedure. The information in the ITT documents you’ll be sent may include:
- A formal letter of invitation to tender
- Background information
- Instructions – including deadline and submission requirements
- Specification – details of what’s being purchased, including any special product or service requirements
- Pricing and delivery schedule templates
- Terms & Conditions of the buyer
- Selection and award criteria
When reading through the documents you need to constantly ask yourself "should we submit a tender?" Read the documents several times, make notes and examine the requirements carefully. Only bid for contracts you have a reasonable chance of winning and which you can fulfil within the terms of the contract.
If you decide that you will not respond to an ITT, let the buyer know. It’s common courtesy, it helps them gauge responses and they may be an important future customer.
If you do decide to submit a bid, then it’s time to put together the tender.
